Highlighted Benefits
To provide our customers a refined End-to-End experience, Beiing Human integrates with multiple ERPs and provides many useful benefits.
AP Document Routing
Document AI-based construction-specific AP document routing solution.
Fraud Detection
Our Intelligent Duplicate Detection System, based on image hashing technology, scans incoming documents and alerts users if a similar document is already present in the system. This advanced feature reduces the chance of Duplicate/Fraud entries.
Document Splitter
The Document Splitter enables users to divide a multi-page PDF document into several sub-documents with the flexibility to merge or remove pages as needed. No need to split large files manually
GL and Job Costing
Users can seamlessly retrieve GL accounts, Job IDs, Cost IDs, Cost Types, and phases directly from their ERP system, and then effortlessly allocate these details to each document during the review process.
Flexible Workflows
Users can create a multi-level approval process in which documents are routed to multiple individuals for their approval, ensuring a streamlined and error-free workflow.
Vendor soft match
Once the vendor name has been extracted from the document, our application employs a soft matching algorithm to identify the closest matched vendor from the ERP vendors list. This ensures that all documents are directed to the same vendor, regardless of any minor variations.
PO to Invoice Match
Our system will cross-reference invoices with corresponding Purchase Orders within our platform. This additional step of verification ensures that invoices are accurate and prevents unrelated invoices from getting processed.
Invoice information is electronically checked against your ERP system to make sure that due dates, discount dates, coding, PO balances and other compliance items are followed.
AP Document Storage & Retrieval
Users have the convenience of easily accessing all the processed documents through a straightforward search. Additionally, we provide customizable retention periods, allowing users to tailor document storage to their specific requirements. Save time from retrieving copies and purging old documents after years and years!
Insights
Insights provide real-time visibility into various aspects of accounts payable processes, including invoices and overall workflow efficiency. Leveraging powerful analytics and reporting tools, organizations can access comprehensive data-driven insights to track performance, identify trends, and make informed decisions. This feature enables proactive management, optimization of processes, and ultimately enhances the overall efficiency and effectiveness of the accounts payable function.
Human in the Loop
Beiing Human has overhauled the user interface to ensure a seamless and user-friendly experience for users of all skill levels. This enhancement aims to empower even the most novice users, making document management intuitive and efficient.
The redesigned details page allows users to view all information extracted from a document alongside a comprehensive activity log, ensuring every detail is readily available and easily accessible.
Audit-ready Access
Audit-ready access provides comprehensive visibility into the entire history of the invoice, including conversations, document exchanges, and workflow activities. By enabling swift access to this information, organizations can efficiently support audits, ensuring compliance and transparency in financial processes.
Audit Trail
The new audit trail feature provides a comprehensive overview of changes made by users, ensuring transparency and accountability. It records every modification, highlighting our commitment to data integrity and security.
Notes and communications between approvers and processors flows electronically giving the processors oversight into where their invoices are in the cycle without worrying about lost invoices or invoices returning late.
Create PO from Quote or Field request
Streamline your procurement process effortlessly with our AI-powered solution. Simply upload vendor quotes or field requests, and let our system accurately extract key data for review. Seamlessly convert approved quotes into purchase orders, initiate multi-level approval workflows, and effortlessly integrate with your existing system for enhanced efficiency. Revolutionize your procurement experience with our intuitive solution.
Centralized Collaboration
Centralized collaboration means bringing together all the discussions, documents, and actions related to each document in one place. This simplifies things by giving everyone involved a clear view of what’s happening with each invoice, making it easier to communicate and work together smoothly.
Messaging
Beiing Human’s Messaging is crafted specifically for the fast-paced construction industry, enabling your office, field teams, and vendors to stay in sync without juggling multiple apps.
With customized conversation threads, streamline discussions directly from invoice screens, keeping context intact for every exchange. No more reply-all mishaps or fragmented messages—just clear, organized communication that boosts productivity and collaboration.
Maximize vendor relationships, cut down on back-and-forths, and drive efficiency. Let Beiing Human synchronize your teams and bring clarity to every project conversation!
Email Intake
Seamlessly upload and process your documents with ease! Simply send your files to our dedicated email address, and our advanced AI system will handle the rest, making them readily available for use within our app.
Line-Items Splitting
Maximize efficiency with our innovative invoice line item splitting feature! Say goodbye to manual entry errors and tedious sorting tasks. Our advanced system intelligently allows you to breaks down invoice line items, saving you valuable time and effort. Seamlessly manage complex invoices with ease, empowering your workflow to be more accurate and productive.
Material Costs Saving
Reduce 5% on your material costs with the use of PO creation from quote and invoice to PO match
Delivery Ticket/Packing Slip
We find the delivery ticket associated with an invoice by using the AI-extracted vendor name and other delivery ticket contents. The ticket can then easily be attached to the invoice. Furthermore, the user can validate the delivery ticket against the invoice in a clean interface. Overall this feature saves 75% of the time required to manually match delivery tickets with invoices.
Check Scanning
After a check gets printed to pay the vendors, the user can scan the check into Beiing Human App. Furthermore, the invoices that this check pays get saved in the app. In the future when the user needs to find what check paid a particular invoice the user can do a simple search.
Paperless Operations
Eliminate the chaos of paperwork and streamline your processes with Beiing Human. Our platform digitizes financial workflows, automates invoice capture, and organizes document storage—all in one centralized system. Say goodbye to manual errors and lost files while reducing your environmental footprint. With real-time access to digital records, you can improve efficiency, ensure compliance, and focus on what matters most: growing your business.
Mobile App
Take control of your invoice anytime, anywhere with the Beiing Human mobile app. Designed for busy managers and executives, our app simplifies invoice and automation, giving you a clear overview of pending reviews, approvals, and on-hold requests. Stay efficient, reduce delays, and keep your business moving—right from your smartphone. Coming soon for iPhone and Android.
Document Integration to Foundation
No more manual uploads. We can directly write your document images into Foundation, eliminating the need to use document imaging. It’s faster, smoother, and designed to simplify your workflow.
