Highlighted Benefits

To provide our customers a refined End-to-End experience, Beiing Human integrates with multiple ERPs and provides many useful benefits.

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  • AP Document Extraction and Routing
  • Fraud Detection
  • Document Splitter
  • GL and Job Costing
  • Approval Flow
  • Vendor soft match
  • PO to Invoice Match
  • Centralized AP Document Management
  • Insights
  • Human in the Loop
  • Audit Trail
  • Create PO from Quote or Field request
  • Centralized Collaboration
  • Messaging
  • Email Intake
  • Line-Items Splitting
  • Material Costs Saving
  • Delivery Ticket/Packing Slip
  • Check Scanning
  • Paperless Operations
  • Mobile App
  • Document Integration to ERP
  • Expense Management
  • Automated Reconciliation
  • Smart Notifications
  • Support Chatbot
  • Real-Time AP Visibility
  • Pull Back Invoices Before Approval
  • Smart Coding Automation for Invoices
  • GL Account Visibility
  • COI Tracker
  • Lien Waiver Tracker

1. AP Document Extraction and Routing

Document AI-based, construction-specific AP document extraction and routing solution with template-agnostic, high-accuracy data capture for seamless processing across all formats.

2. Fraud Detection

Our Intelligent Duplicate Detection System, based on image hashing technology, scans incoming documents and alerts users if a similar document is already present in the system. This advanced feature reduces the chance of Duplicate/Fraud entries.

3. Document Splitter

The Document Splitter enables users to effortlessly divide multi-page PDF documents into smaller sub-documents. Powered by high-accuracy AI, it automatically detects document boundaries and predicts document types, reducing manual effort and errors. Users can further customize results by merging, reordering, or removing pages as needed—no more time-consuming manual splitting of large files.

4. GL and Job Costing

Users can seamlessly retrieve GL accounts, Job IDs, Cost IDs, Cost Types, and phases directly from their ERP system, and then effortlessly allocate these details to each document during the review process.

5. Flexible Workflows

Users can create a multi-level approval process in which documents are routed to multiple individuals for their approval, ensuring a streamlined and error-free workflow.

6. Vendor soft match

Once the vendor name has been extracted from the document, our application employs a soft matching algorithm to identify the closest matched vendor from the ERP vendors list. This ensures that all documents are directed to the same vendor, regardless of any minor variations.

7. PO to Invoice Match

Our system will cross-reference invoices with corresponding Purchase Orders within our platform. This additional step of verification ensures that invoices are accurate and prevents unrelated invoices from getting processed.

Invoice information is electronically checked against your ERP system to make sure that due dates, discount dates, coding, PO balances and other compliance items are followed.

8. Centralized AP Document Management

Simplify and secure your AP document workflow with centralized storage and fast retrieval.

Store and manage all critical AP documents—purchase orders, subcontracts, invoices, lien waivers, COIs, and more in one secure system. Easily index and retrieve files with advanced search tools, automate approvals, and maintain compliance with smart retention policies.

9. Insights

Insights provide real-time visibility into various aspects of accounts payable processes, including invoices and overall workflow efficiency. Leveraging powerful analytics and reporting tools, organizations can access comprehensive data-driven insights to track performance, identify trends, and make informed decisions. This feature enables proactive management, optimization of processes, and ultimately enhances the overall efficiency and effectiveness of the accounts payable function.

10. Human in the Loop

Beiing Human has overhauled the user interface to ensure a seamless and user-friendly experience for users of all skill levels. This enhancement aims to empower even the most novice users, making document management intuitive and efficient.

The redesigned details page allows users to view all information extracted from a document alongside a comprehensive activity log, ensuring every detail is readily available and easily accessible.

11. Audit-Ready Access & Trail

The enhanced audit trail provides complete, real-time visibility into the entire invoice lifecycle — including user actions, conversations, document exchanges, and workflow activities. This ensures transparency, accountability, and data integrity. Electronic notes and communication between approvers and processors eliminate delays, reduce risk of lost invoices, and support smooth audits and compliance efforts.

12. Create PO from Quote or Field request

Streamline your procurement process effortlessly with our AI-powered solution. Simply upload vendor quotes or field requests, and let our system accurately extract key data for review. Seamlessly convert approved quotes into purchase orders, initiate multi-level approval workflows, and effortlessly integrate with your existing system for enhanced efficiency. Revolutionize your procurement experience with our intuitive solution.

13. Centralized Collaboration

Centralized collaboration means bringing together all the discussions, documents, and actions related to each document in one place. This simplifies things by giving everyone involved a clear view of what’s happening with each invoice, making it easier to communicate and work together smoothly.

14. Messaging

Beiing Human’s Messaging is crafted specifically for the fast-paced construction industry, enabling your office, field teams, and vendors to stay in sync without juggling multiple apps.

With customized conversation threads, streamline discussions directly from invoice screens, keeping context intact for every exchange. No more reply-all mishaps or fragmented messages—just clear, organized communication that boosts productivity and collaboration.

Maximize vendor relationships, cut down on back-and-forths, and drive efficiency. Let Beiing Human synchronize your teams and bring clarity to every project conversation!

15. Email Intake

Automatically capture invoices and documents straight from your AP inbox. Simply auto-forward emails to your dedicated intake address, and our AI instantly extracts, processes, and makes everything available inside the app—no manual uploads required.

16. Line-Items Splitting

Maximize efficiency with our innovative invoice line item splitting feature! Say goodbye to manual entry errors and tedious sorting tasks. Our advanced system intelligently allows you to breaks down invoice line items, saving you valuable time and effort. Seamlessly manage complex invoices with ease, empowering your workflow to be more accurate and productive.

17. Material Costs Saving

Reduce 5% on your material costs with the use of PO creation from quote and invoice to PO match

18. Delivery Ticket/Packing Slip

We find the delivery ticket associated with an invoice by using the AI-extracted vendor name and other delivery ticket contents. The ticket can then easily be attached to the invoice. Furthermore, the user can validate the delivery ticket against the invoice in a clean interface. Overall this feature saves 75% of the time required to manually match delivery tickets with invoices.

19. Check Scanning

After a check gets printed to pay the vendors, the user can scan the check into Beiing Human App. Furthermore, the invoices that this check pays get saved in the app. In the future when the user needs to find what check paid a particular invoice the user can do a simple search.

20. Paperless Operations

Eliminate the chaos of paperwork and streamline your processes with Beiing Human. Our platform digitizes financial workflows, automate document (invoice, cc receipt etc.) capture, and organizes document storage—all in one centralized system. Say goodbye to manual errors and lost files while reducing your environmental footprint. With real-time access to digital records, you can improve efficiency, ensure compliance, and focus on what matters most: growing your business.

21. Mobile App

Take control of your invoices anytime, anywhere with the Beiing Human mobile app. Designed for busy managers and executives, our app simplifies invoice, delivery ticket, and CC receipt processing with powerful automation—giving you a clear overview of pending reviews, approvals, and on-hold requests. Stay efficient, reduce delays, and keep your business moving—right from your smartphone.

22. Document Integration to ERP

No more manual uploads. We can directly write your document images into ERP, eliminating the need to use document imaging. It’s faster, smoother, and designed to simplify your workflow.

23. Expense Management

Snap a picture of your credit card receipt and upload it to the system—AI takes care of the rest. The data is seamlessly integrated into your ERP, enabling effortless end-of-month reconciliation between your credit card statements and ERP transactions.

To ensure nothing slips through the cracks, the system automatically detects missing credit card transactions in the ERP and sends email or text reminders to Accounting and/or the employee. With direct connections to major card providers including Visa, Mastercard, and American Express, missing receipt reminders are triggered automatically—keeping expenses complete and compliant.

24. Automated Reconciliation

No more tedious spreadsheet matching or manual checks. Our AI-driven tool automates the reconciliation of vendor statements and bank transactions directly with your ERP system. This ensures faster closes, reduced errors, and full visibility across your financial records — saving time and improving accuracy at every step.

25. Smart Notifications

Stay updated effortlessly with our Smart Notifications!
This panel shows you real-time updates on important activities, such as:

  • ✅ Files submitted for review

  • ❌ Files that got rejected

  • 💬 Comments made by collaborators

  • 📁 Recent uploads and actions

  •  ❓Question raised by a team member

Each entry includes a timestamp so you can quickly track what happened and when. Just click the bell icon anytime to check your latest updates.

26. Support Chatbot – Help at Your Fingertips

Get instant assistance regarding the Beiing Human app—anytime you need it. Our Support Chatbot is here to help you 24/7! Whether you have questions about documents, integrations, or general usage.

You can access the chatbot directly from within the application. Simply go to your Profile dropdown and select FAQ. From there, you’ll be taken to the Support Chatbot section, where you can type your question and get immediate answers based on our documentation.

If the information isn’t available, the bot will let you know—so you’re never left guessing.

27. Real-Time AP Visibility

Stop Month-End Surprises. Start Managing Cash Flow Daily.
Our Intelligent Invoice Workflow ensures every incoming invoice is visible, coded, and approved within days —not weeks. Project managers receive automated reminders and a simple portal to review and code invoices daily, eliminating the month-long backlog that causes cash flow uncertainty.
With Beiing Human, your AP team regains control and insight into uncoded invoices, giving you a clear picture of liabilities, job costs, and cash needs—before month-end.

28. Pull Back Invoices Before Approval

Mistakes and last-minute changes are part of construction accounting. The Pull Back feature gives your AP team the flexibility to recall invoices that were already sent for approval whenever updates are needed. With a single click, the invoice is returned to the In Review tab, where corrections can be made quickly and accurately before resending it for approval. This prevents workflow disruption, reduces approval delays, and keeps your invoice processing clean, controlled, and efficient.

29. Smart Coding Automation for Invoices

Manually entering coding fields for every invoice can be time-consuming and prone to errors. To streamline this process, we’ve introduced an intelligent automation feature designed specifically for ERP users.
Our system now leverages machine learning trained on your historical data to automatically predict and suggest values for key coding fields when you upload invoices. This reduces repetitive manual work and improves accuracy across your workflow.

What gets automated?
The system intelligently predicts values for the following fields:

  -> GL Account

  -> Job ID

  -> Phases

  -> Cost ID

  -> Cost Type


How it works
As you continue to use the platform, our model learns from your previous entries and patterns. When a new invoice is uploaded, it analyzes the data and suggests the most relevant values for each field—helping you process invoices faster and with greater consistency.

Key Benefits

  -> Save Time – Reduce manual data entry for every invoice

  -> Improve Accuracy – Minimize human errors with data-driven predictions

  -> Learn & Adapt – Continuously improves based on your usage

  -> Seamless Workflow – Fully integrated into your existing ERP process

This feature empowers your team to focus more on decision-making and less on repetitive tasks.

30. GL Account Visibility

The GL Account Visibility feature allows AP personnel to control which GL accounts are visible to specific users within the application. This helps organizations restrict access to sensitive financial information and maintain better control over account visibility.

 

Key Features
 -> Visibility Control
Hide selected GL accounts from specific users to limit access to sensitive financial data.
 -> Group-Based Configuration
Create visibility groups to manage account restrictions efficiently. Each group contains its own visibility rules and assigned users.
 -> GL Account Range Restrictions
Define one or more GL account number ranges within a group. For example, accounts from 1000–2000 can be hidden from selected users.
 -> User Assignment
Assign users to visibility groups so they cannot view or select the restricted GL accounts associated with that group.
 -> Exclusion-Based Logic
The feature works by defining which GL accounts should be hidden from users, rather than specifying which accounts they can access.

31. Never Chase an Expired Certificate of Insurance Again

The COI Tracker feature helps organizations monitor and manage vendor Certificates of Insurance (COIs) from a single dashboard. It automatically tracks certificate expiration dates, identifies vendors that require attention, sends renewal reminders, and allows vendors to upload updated certificates through secure links. AI-powered document capture extracts key insurance information directly from uploaded certificates, reducing manual data entry and helping maintain vendor compliance.

 
-> Vendor Compliance Dashboard

View the insurance compliance status of all vendors in one place. Vendors are automatically categorized as Compliant, Expiring Soon, Expired, or Missing COI.

-> Automatic Expiration Tracking

Certificate expiration dates are tracked automatically, providing real-time visibility into upcoming and expired policies.

-> Needs Attention View

Quickly identify vendors with expired or soon-to-expire certificates through a dedicated view that prioritizes vendors requiring action.

-> Automated Renewal Reminders

Daily compliance scans trigger automated renewal notifications, helping ensure updated certificates are collected before coverage expires.

-> Secure Vendor Upload Links

Vendors can upload renewed Certificates of Insurance through secure links without creating an account or logging into the system.

-> AI-Powered COI Data Capture

AI automatically extracts key insurance details from uploaded certificates, including carrier information, policy numbers, coverage types, limits, and endorsement details.

-> Complete Document History

Maintain a centralized record of all COIs and supporting documents with full historical tracking for audit and compliance purposes.

-> Endorsement Tracking

Track important insurance requirements such as Additional Insured and Waiver of Subrogation endorsements directly from the certificate data.

32. Never Miss a Lien Waiver Again

The Lien Waiver Tracker feature helps construction organizations manage conditional and unconditional lien waivers directly from their AP ledger. It automatically builds a live ledger of vendor coverage by job and period, grades exposure against each waiver's real through-date, chases missing waivers through secure no-login links, and gives every row a reason — so teams can act on real gaps before payments release or draws collect.

 

-> Live Exposure Ledger
One row per vendor, job, and pay period, showing the dollar gap between what's been billed and what a valid waiver actually covers.

-> Through-Date Coverage Math
Each row is graded on the waiver's real through-date, so billing that runs past the covered date shows up as exposure — in dollars — before the money moves.

-> Threshold-Based Filtering
Amounts under your configured threshold stay quiet and grey, with the reason shown on the line, so the ledger surfaces only rows that actually need action.

-> Conditional & Unconditional Cycles
Both waiver cycles are tracked in one view: conditional before funds release and unconditional after they land, closing the gap where exposure quietly accumulates.

-> Secure Vendor Upload Links
Vendors receive a no-login link and drop the signed PDF directly into the system — no account to create, no portal to log in to, nothing to leak.

-> Automated Chase Cadence
The system chases missing waivers on your schedule, so no one has to manually track who's outstanding or send follow-up emails week after week.

-> Row-Level Explanations
Every row explains its own status — covered, exposed, or not required — with the reason written on the line, so lenders, owners, and internal teams get an answer, not a red dot.

-> Configurable Cycle & Enforcement
Match your billing cycle — pay applications, monthly billings, or draws — and choose whether to warn the team, hold a single invoice, or gate the entire payment.