Sunbelt LLC’s AP Transformation with Beiing Human
About Sunbelt LLC
Sunbelt Waterproofing and Restoration is a leading construction services provider specializing in building envelope systems—covering everything from roofing and waterproofing to historical and concrete restoration. Based in Dallas, Texas, and founded in 2012 as a family-run business, Sunbelt has expanded rapidly following a private equity investment in 2021. The company now operates across Texas and Northern Florida, with a decentralized field office model and a growing portfolio of projects in multifamily, industrial, and commercial sectors.
The Challenge
As Sunbelt scaled, its paper-based accounts payable (AP) system struggled to keep pace. Invoices were printed, stamped for approval, and manually entered into the system—leading to delays, limited visibility, and increased administrative burden. Each field office operated somewhat independently, making it difficult to standardize and streamline AP processes.
Pain points included:
-> Manual data entry and lack of visibility: Invoices were physically routed and approved, which slowed down processing and cash flow forecasting.
-> Approval delays: Missing early pay discounts and vendor satisfaction risks due to slow invoice routing.
-> Inefficient reconciliations: Staff avoided frequent reconciliation tasks due to the complexity and effort involved in accessing paper records.
-> Scaling issues: As invoice volume increased, the manual process became unmanageable and error-prone.
-> Legacy ERP limitations: Sage 300’s database limitations and poor implementation performance triggered the need for a more scalable, construction-focused ERP.
Why Sunbelt Chose Beiing Human
Sunbelt transitioned from Sage 300 to Foundation ERP, influenced by the experience of their new controller, Kimmy. Seeking a tightly integrated, construction-native AP solution, they evaluated several tools before selecting Beiing Human for its focused, simplified AP automation capabilities.
Key reasons included:
-> Native Foundation integration without costly custom development.
-> Streamlined, construction-specific features that prioritized AP over all-in-one complexity.
-> Rapid deployment with ongoing feature updates that continuously improved functionality.
“Some platforms were bloated with features we didn’t need. Beiing Human focused on exactly what we wanted—automating AP efficiently and integrating cleanly with Foundation.”
— Jackson Lane, Director at Sunbelt LLC
The Results
Since implementing Beiing Human, Sunbelt has seen substantial operational improvements:
-> 30–40% time savings in invoice processing.
-> Improved data accuracy and traceability with audit trails for every invoice.
-> Faster reconciliations: Staff can now reconcile more frequently thanks to digital invoice visibility.
-> Streamlined team collaboration: Over 35 users including PMs and accounting staff are actively using the system.
-> Reduced fraud exposure: The system helped detect unauthorized credit card activity from field staff.
“It’s not just about speed—it’s the quality of information we get now. Approvals are tracked, visible, and reliable.”
— Valerie, AP Lead at Sunbelt LLC
By the numbers
Before & After Beiing Human
Advice to Other Contractors
Valerie and Jackson encourage construction firms to start simple and iterate:
“Don’t wait to implement every feature. Start with core AP automation—it’ll pay off immediately.”
— Jackson Lane
Looking Ahead
Sunbelt plans to expand its use of Beiing Human to additional business units and begin implementing features like approval policies and credit card receipt automation.